• Establishing a customized Chart of Accounts tailored specifically to their industry.

• Mapping their operational Products and Services list.

• Syncing active bank feeds and credit card accounts.

• Customizing professional invoice templates with their branding.

Optional Add-On: 1-hour screen-share training session to learn how to upload receipts or invoice clients, $150.00

• Transaction Categorization & Data Entry

• Bank & Credit Card Reconciliations: 1-2

• Monthly transactions limit: 25

• Monthly Financial Statements: Profit & Loss, Balance Sheet, year to date by month.

• Year-End Tax Readiness & Communication.

YEAR CAUGHT UP -STARTING $2,500

• Bank & Credit Card Historical Reconstruction.

• Year-End Reconciliation

• Sub-Ledger & Balance Sheet Cleanup

  • Loan & Liability Matching: Verifying that business loans, vehicle financing, or lines of credit match the actual principal balances provided by lenders.

  • Payroll Ledger Realignment: Reviewing historical gross wages, employer taxes, and deductions, and making journal entries so the ledger ties out perfectly with filed W-2s and 941s.

• Final Delivery & CPA Package

  • Adjusting Journal Entries: Making final corrections for depreciation or CPA-requested changes from the prior tax year.

  • The Flawless Financial Package: Delivering a finalized, closed-out Balance Sheet and Profit & Loss Statement for the entire 12-month period, fully optimized for immediate hand-off to their tax accountant.

• Reconciled Accounts

• Categorized Transactions

• Quarterly Reports

• Paycheck & Direct Deposit Processing

• • Time Tracking Integration: Collecting, verifying, and importing employee hours, hourly rates, salaries, and commissions.

  • Net Pay Distribution: Executing direct deposits or printing physical paychecks according to their pay schedule (weekly, bi-weekly, semi-monthly).

  • Contractor Compliance: Processing 1099 contractor payments alongside standard W-2 employees.

  2. Payroll Tax Automated Management

  • Tax Withholding: Calculating and automatically withdrawing federal, state, and local payroll taxes (including Social Security, Medicare, and Federal/State Unemployment).

  • Tax Remittance: Timely submission of withheld payroll taxes to the IRS and California Employment Development Department (EDD).

  3. Quarterly & Year-End Tax Filings

  • Form Submission: Preparing and filing recurring tax documents:

    • Federal: Form 941 (Quarterly Employer Return) and Form 940 (Annual Unemployment Tax Return).

    • California: Form DE 9 (Quarterly Contribution Return) and Form DE 9C (Quarterly Report of Wages).

  • Year-End Summaries: Generating, filing, and distributing W-2 forms for employees and 1099-NEC forms for contractors.

  4. Deductions & Reporting

  • Benefits & Garnishments: Calculating and allocating deductions for health insurance, 401(k) contributions, or state-ordered wage garnishments.

  • Journal Entries: Creating and logging the final payroll journal entries so they post perfectly into the general ledger software.